Precision in Fixed Price at Yameo

Software Agency

Fixed price

Netherlands

40+ employees

Key results:

10% Sales Increase

Faster Estimates

Process unification

Maciej Krajewski

CEO at Yameo

"Our clients find the quotes easy to understand and they hugely appreciate the details and transparency that Apropo provides. And on top of that, our developers love this tool - it standardizes the quoting in our company, speeds up the estimates and makes changes tracking easy."

Precision Engineering

Yameo is a Dutch-Polish software development agency based in Utrecht and Gdansk, specialized in Fintech and Healthcare solutions. I am working as the CEO of the organization.

What estimation challenges were you trying to solve?

We were trying to address the following problems:

Fragmented estimation workflows - Our quoting process lacked centralized structure, forcing our engineering and sales teams to copy-paste data blocks or repeatedly reinvent estimates from scratch for common features.

Margin risk on fixed-price contracts - With over 90% of our projects delivered on a fixed-price basis, traditional spreadsheets left us highly vulnerable to manual formula errors or a failure to account for hidden integration risks and team overhead.

Unengaging proposal presentation - Static attachments failed to deliver a modern buyer experience or allow corporate stakeholders to easily comprehend technical breakdowns, leading to prolonged sales cycles and extended back-and-forth alignment.

How Apropo helped you address these challenges?

Apropo helped to solve each of them in the following way:

Centralized library of reusable components - The platform unified our workflow by allowing us to save repeatable quote components and frameworks, which can be injected into new project proposals within seconds.

Error-proof risk buffer management - Moving calculations to Apropo enabled our team to instantly add global or phase-specific risk contingencies, automatically protecting our project profitability from day one without complex spreadsheet programming.

Dynamic interactive proposal sharing - Replaced legacy grids with highly structured customer proposals that list costs cleanly per feature and work type, allowing bank and healthcare executives to grasp where their capital is going seamlessly.

Implementing Apropo has transitioned Yameo's pre-sales workflow from manual spreadsheet friction into a highly standardized, predictable, and client-centric closing engine.

What are the 3 top benefits you observed?

10% Sales Increase

Presenting clear, customizable scope options engaged corporate decision-makers much more effectively and directly improved our close rates.

Faster Estimates

By leveraging architectural reusability and automated tables, the manual turnaround time required from our technical specialists dropped drastically.

Process unification

We successfully established a structured corporate blueprint that connects our delivery, sales, and development teams within a single file simultaneously.

What are the 3 top Apropo features for you?

Interactive estimates

Replaces static attachments with a stunning cloud-based view where buyers can easily read and digest feature models online.

Reusable components

Allows our team to rapidly assemble detailed offers using a pre-saved library of collective organizational knowledge base.

Buffers

Enables us to safely factor in risk percentages or scrum meetings overhead mathematically without the threat of broken ranges or human error.

Do you recommend Apropo for other software agencies?

Absolutely. For any software development agency looking to move past spreadsheet chaos, enforce strict process discipline, and deliver highly transparent proposals that convert prospects into long-term partners more often, Apropo is a must-have.