F1 Pit-stop standard at Speednet

Software Agency

Fintech

Poland

300+ employees

Key results:

Higher estimation accuracy

Unified estimation process

Centralized knowledge bank for estimates

Jakub Ciupiński

Head of Solutions at Speednet

“Apropo allowed us to get onto another level of estimating projects. We have all our estimates and knowledge about them in a single place. Finally, we also have standardized and repeatable process that ensures the quality of our estimates, just like an F1 pit crew. And on top of that, we finally have historical data that allows us to retrospect, learn and make continuous enhancements to our delivery processes.”

What is Speednet and what's your role there?

Speednet is a software development agency specialized in banking and insurtech engineering for European clients. I am working as the Head of Solutions & Delivery at the company.

Challenge: Inconsistent estimates across the organization

We were trying to address the following problems:

Fragmented estimation workflows - Different teams approached project scoping inconsistently, which made it highly challenging to align our technical standards and ensure unified quality across proposals.

Scattered organizational knowledge - Valuable scoping data and engineering insights from previous projects remained locked away in independent team silos instead of being easily accessible to the entire company.

Lack of structured retrospective data - Without a clear history of how past projects were estimated, it was incredibly difficult to safely retrospect, learn from historical data, and apply those continuous enhancements back into our delivery process.

How Apropo helped you address these challenges?

Apropo helped to solve each of them in the following way:

Repeatable F1-style quoting process - We established a highly standardized and repeatable workflow that ensures the precision and quality of our estimates every single time, functioning seamlessly like a well-drilled pit crew.

Single source of truth for engineering knowledge - The platform gathered all project scopes and estimating expertise into one central location, granting total visibility to relevant stakeholders.

Data-driven continuous improvement - Storing historical project footprints allowed our delivery teams to easily access earlier quotation iterations, learn from real outcomes, and steadily optimize future project planning.

Having a retrospective data and unified process enforced across the organization, helps every learn to follow company standards and deliver the quotes in a predictable time, structure and precision, which is essential when working for financial market leaders.

What are the 3 top benefits you observed?

Unified estimation process

We successfully eliminated disjointed estimation methods across our engineering teams and established a structured corporate blueprint for all incoming project proposals.

Higher estimation accuracy

Enforcing a standardized, repeatable workflow heavily reduced manual margin for error and inherently protected our project profitability from the pre-sales stage onward.

Centralized estimation knowledge bank

Consolidating our data gave the entire organization an accessible repository of historical insights to confidently build upon.

What are the 3 top Apropo features for you?

Quotes repository

This hub keeps all our past estimates and organizational knowledge unified in a single, searchable environment.

Templates

Predefined templates allow us to lock in our corporate standards and replicate successful scoping models instantly across the delivery division.

Estimate versioning & version tracking

This capability provides the necessary structural logs to review previous iterations, enabling us to run effective project retrospectives.

Do you recommend Apropo for other software agencies?

Absolutely. For any premium software development company looking to transition from unorganized documentation into a state-of-the-art pre-sales operation with maximum engineering speed and data transparency, Apropo is a critical asset.