Mastering complex Machine Vision estimations at Skillforce
Key results:
Estimates 10x simpler and more readable than Excel
Better modularity of complex system costs
Team-wide collaboration on a single source of truth
Maciej K. Gdula
CEO at Skillforce.pl
Who is Skillforce.pl?
Skillforce.pl is a software house based in Gliwice that has spent over a decade developing expertise in an extremely rare and difficult niche: Machine Vision . The team possesses unique know-how in creating software that can "see," read, and understand movement. Their solutions are used in high-complexity projects, such as analyzing the progress of rehabilitated patients or real-time tracking of football players on the pitch. This deep specialization has made Skillforce.pl the first choice for clients seeking experts in vision systems.
The Challenge: Translating Complex Tech into Business Language
For such a highly specialized firm, the primary challenge was presenting the intricate technical requirements of Machine Vision systems in a form that was clear and understandable for business clients.
Excel quotes were 10x harder for clients to read compared to modern alternatives.
Difficulty in clearly showing which system elements generated specific costs.
Operational chaos caused by juggling several different spreadsheet versions within the team.
The Solution: 10x Better Readability and Modularity
Skillforce.pl decided to replace traditional Excel sheets with the Apropo.io platform to establish a new standard in their quoting process. This change allowed for better modularity of estimates and a presentation format that is significantly simpler and more transparent for their partners.
Migrated from scattered Excel files to a single, unified file for the entire team.
Applied a modular quoting structure to break down complex system costs.
Implemented an interactive presentation format 10x more readable than traditional tables.
Standardized the pre-sales process for advanced AI and movement analysis projects.
By adopting Apropo.io, Skillforce.pl ensured that their professionalism at the sales stage matches the world-class technical competence of their engineering team.
What are the 3 top benefits you observed?
10x Better Readability
Offers are now much simpler and more understandable for clients compared to complicated spreadsheets.
Transparent Modularity
The ability to precisely show the client which elements of the Machine Vision system generate specific costs.
Efficient Teamwork
The entire team works on one file, completely eliminating the problem of juggling multiple quote versions.
What are the 3 top Apropo features for you?
Modular Quoting
Allows advanced technical systems to be broken down into components understandable to the client.
Unified Workspace
Enables multiple experts to work on a single estimate simultaneously without versioning risks.
Clear Client Preview
A modern interface that presents technical data in a clear and professional manner.
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