Higher quoting accuracy at QarbonIT

Software Agency

Fintech, Entertainment

Poland

80+ employees

Key results:

Margin increase

Faster estimates

Sales increase

Jakub Jodlowski

CEO at QarbonIT

"Apropo really speeded up our estimates. And not only that, it finally enabled us to build a repeatable estimation process that ensures accuracy. However, what I like the most is how the Apropo estimates look to the clients. They look better than estimates in Excel by far and they enable our clients to really interact with them. It strongly helps us in pursuing the excellence in customer service."

What is QarbonIT and what’s your role there?

Qarbon IT is an expert in developing software solutions for the Fintech and Entertainment industries. I am working as the CEO and Leader of the company.

What estimation challenge were you trying to solve?

We were trying to address the following problems:

Unengaging proposal design - Static spreadsheets failed to clearly convey our technical expertise or offer a modern buyer experience, causing friction during sales conversations.

Sluggish estimation turnaround - Spending excessive time manually creating and adjusting project scopes from scratch slowed down our responses to new client inquiries.

Unprotected project margins - Traditional calculation methods made it easy to overlook hidden technical risks and role overheads, leading to accidental underestimation.

How Apropo helped you address these challenges?

Apropo helped to solve each of them in the following way:

Polished interactive estimates - The platform delivers gorgeous, branded online quotes where clients can visually engage with feature models directly.

Reusable components library - We established a centralized repository of pre-saved tasks and modules, enabling the team to assemble complex project scopes in minutes.

Advanced default buffers - Built-in financial logic allows us to mathematically apply global or phase-specific risk overheads instantly to safeguard project profitability.

The implementation streamlined our presales pipeline, allowing us to deliver high-quality proposals that perfectly reflect our technical excellence.

What are the 3 top benefits you observed?

Margin increase

Our team optimized pricing structures to ensure higher project profitability across fintech and entertainment developments.

Faster estimates

We drastically reduced the manual time required to create and refine comprehensive estimates for prospects.

Sales increase

Beautifully presented quotes successfully engaged decision-makers to close more software development deals.

What are the 3 top Apropo features for you?

Interactive estimates

This customer-facing layout allows clients to play with the scope and understand costs clearly.

Reusable components

A master repository that eliminates starting quotes from scratch by inserting saved modules instantly.

Buffers

This module allows us to automatically factor in risk percentages and specialized role overheads to secure our margins.

Do you recommend Apropo for other software agencies?

Highly recommended. For any high-performing software development agency seeking to cut down on manual estimation overhead and deliver transparent proposals that win deals, it serves as an excellent asset.